Introduction

Safety First Security Services Inc. is a leading provider of security solutions across Canada, committed to maintaining safety and security in various commercial, residential, and industrial settings. We are looking for a reliable and detail-oriented Office Administrative Assistant to join our dynamic team. This role is essential in managing the day-to-day administrative operations and ensuring the smooth running of our office. Additionally, we are open to visa sponsorship for qualified international candidates who meet the job requirements.

Job Details:

• Company: Safety First Security Services Inc.
• Job Position: Office Administrative Assistant
• Salary: $26 hourly
• Job Type: Full Time
• Location: Scarborough, ON
• Duty Shift: Day, Evening, Weekend, Shift, Overtime, Flexible Hours, To be determined, Morning
• Vacancies: 10

Languages

• English

Education

• Secondary (high) school graduation certificate

Experience

• 1 year to less than 2 years

Job Overview

As an Office Administrative Assistant at Safety First Security Services Inc., you will be responsible for performing a variety of administrative and clerical tasks that support our operations. Your main duties include answering phones, managing files, scheduling appointments, and assisting with payroll and other HR-related tasks. The ideal candidate should be organized, proactive, and able to work efficiently in a fast-paced environment. This position is a vital part of ensuring the company runs smoothly and efficiently.

Understanding Visa Sponsorship

Safety First Security Services Inc. is open to sponsoring international candidates who have the right qualifications and skills for the Office Administrative Assistant position. We will assist with the necessary paperwork and processes for candidates seeking a work visa to come to Canada. Applicants must meet the eligibility criteria for Canadian immigration and should be prepared to navigate the visa sponsorship process.

Duties

• Answering and directing phone calls, taking messages, and responding to inquiries.
• Scheduling appointments, coordinating meetings, and managing calendars for senior management.
• Assisting with payroll, employee record management, and other HR-related duties.
• Managing incoming and outgoing mail, emails, and office correspondence.
• Maintaining organized filing systems for both physical and electronic documents.
• Ordering office supplies and ensuring the office is well-stocked and running smoothly.
• Assisting in the preparation of reports, presentations, and other documents as needed.
• Supporting the onboarding process for new employees and helping maintain employee files.

Job Responsibilities

• Provide administrative support to the management team and office staff.
• Handle day-to-day office operations, including maintaining cleanliness and organization.
• Process invoices, payments, and financial transactions as needed.
• Collaborate with other departments to ensure efficient communication and workflows.
• Assist in organizing company events, meetings, and training sessions.
• Manage client interactions via phone, email, or in-person, ensuring professional and courteous service.
• Ensure confidentiality and accuracy in handling sensitive company information.

Qualifications/Skills

• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Strong customer service skills and a professional demeanor.

Education and Experience Requirements

• High School Diploma or equivalent required.
• Post-secondary education in office administration, business management, or a related field is preferred.
• Minimum of 2 years of experience in an administrative or office assistant role.
• Familiarity with payroll and HR management software is a plus.
• Experience working in a security company or related industry is an asset but not required.

Working Environments

• Office-based role with a standard Monday to Friday schedule.
• Interaction with clients, management, and security personnel daily.
• Occasional tight deadlines and busy periods may require flexibility in working hours.
• Collaborative work environment with opportunities for professional growth.

Benefits

• Competitive salary based on experience and qualifications.
• Health and dental insurance coverage.
• Paid vacation and sick leave.
• Opportunities for career advancement within the company.
• Visa sponsorship and relocation assistance for qualified international candidates.
• Supportive and friendly team environment with training provided.

Salary

The salary for the Office Administrative Assistant position at Safety First Security Services Inc. ranges from CAD 40,000 to CAD 50,000 annually, depending on experience and skills. Additional benefits, including health coverage and paid time off, are also provided.

Application Process

Interested candidates should submit their resumes and a cover letter outlining their relevant experience and skills. International candidates should include information regarding visa sponsorship needs. Shortlisted candidates will be contacted for an interview, and successful applicants will be required to complete a skills assessment.

By email
safety1security@gmail.com

FAQs

1. Is Safety First Security Services Inc. open to sponsoring international candidates?
Yes, we are open to sponsoring international candidates who meet the qualifications for the Office Administrative Assistant position and are eligible for a Canadian work visa.

2. What type of software proficiency is required for this role?
Candidates should be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Familiarity with payroll or HR management software is an asset.

3. Is experience in the security industry mandatory?
While experience in the security industry is a plus, it is not mandatory. We welcome applicants from diverse backgrounds with strong administrative skills.

4. What are the typical working hours for this position?
This is a full-time office-based role with standard working hours, Monday to Friday.

5. Are there opportunities for career growth within the company?
Yes, Safety First Security Services Inc. values employee development and offers opportunities for career advancement within the company.

Conclusion

If you are an organized, detail-oriented individual looking to join a leading security services company, the Office Administrative Assistant position at Safety First Security Services Inc. may be the right fit for you. We offer a competitive salary, excellent benefits, and visa sponsorship for qualified candidates. Apply today and take the next step in your career with us!