Job Overview

FIVE RIVERZ IMMIGRATION CONSULTATION LTD., a reputable firm specializing in immigration consultation services, is seeking an organized and proactive Office Assistant to join our team. As an Office Assistant, you will play a crucial role in supporting our daily operations, ensuring that our office runs smoothly and efficiently. This position is ideal for someone who is detail-oriented, has excellent communication skills, and is eager to contribute to a dynamic work environment.

Job Details:

• Company: FIVE RIVERZ IMMIGRATION CONSULTATION LTD.
• Job Position: Office Assistant
• Salary: $25 hourly
• Job Type: Full Time
• Location: 1455 Ellis StKelowna, BCV1Y 2A3
• Duty Hour: 8 hrs + overtime
• Duty Shift: Day, Evening, Weekend, Shift, On Call, Flexible Hours, Morning
• Vacancies: 8
• Country: Canada

Languages

• English

Education

• Secondary (high) school graduation certificate

Experience

• 1 year to less than 2 years

Job Responsibilities

As an Office Assistant at FIVE RIVERZ IMMIGRATION CONSULTATION LTD., your primary responsibilities will include:

• Administrative Support: Provide general administrative support to the office, including answering phones, managing emails, and handling correspondence.
• Document Management: Organize and maintain client files, ensuring all documents are filed accurately and confidentially.
• Scheduling: Assist in managing calendars, scheduling appointments, and coordinating meetings.
• Client Interaction: Greet clients and visitors, providing them with a warm and professional welcome, and assist with basic inquiries.
• Data Entry: Accurately input and update client information in the company’s database.
• Office Supplies: Monitor and order office supplies as needed, ensuring the office is always well-stocked.
• Support Staff: Assist other team members with various tasks, including preparing documents, reports, and presentations.
• Record Keeping: Maintain accurate records of office activities and client interactions, ensuring compliance with company policies.
• Task Coordination: Help with coordinating office activities and managing day-to-day tasks to ensure smooth operations.

Qualifications/Skills

To be successful in this role, candidates should possess the following qualifications and skills:

• Organizational Skills: Excellent organizational abilities with strong attention to detail.
• Communication: Strong verbal and written communication skills, with the ability to interact professionally with clients and colleagues.
• Time Management: Ability to manage multiple tasks efficiently and prioritize work effectively.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with using office equipment.
• Problem-Solving: Ability to address issues proactively and find solutions quickly.
• Customer Service: A friendly and professional demeanor with a focus on providing excellent customer service.

Education and Experience Requirements

• Education: A high school diploma or equivalent is required. Additional training or certification in office administration is an asset.
• Experience: Previous experience in an office setting, preferably in an administrative or assistant role, is highly desirable.

Working Environments

The Office Assistant position is based in a professional office environment. You will primarily work indoors, at a desk, interacting with colleagues and clients. The role may require sitting for extended periods and using a computer. The office is generally a quiet and focused work environment, with a strong emphasis on confidentiality and professionalism.

Benefits

FIVE RIVERZ IMMIGRATION CONSULTATION LTD. offers a competitive benefits package, including:

• Health Insurance: Comprehensive health and dental coverage.
• Paid Time Off: Vacation, sick leave, and personal days.
• Professional Development: Opportunities for training and professional growth.
• Flexible Work Hours: Potential for flexible working hours based on operational needs.
• Employee Wellness Programs: Access to wellness resources and activities.

Salary

The salary for the Office Assistant position is $35,000 to $40,000 CAD annually, depending on experience and qualifications.

How to Apply

Interested candidates are encouraged to apply by submitting their resume and a cover letter to jobs.fiveriverz@gmail.com Please include “Office Assistant Application” in the subject line of your email. Applications will be reviewed on a rolling basis, so early submission is recommended.

By email
jobs.fiveriverz@gmail.com

FAQs

Q: Do I need prior experience in an immigration consultation firm?
A: While experience in a similar industry is beneficial, it is not required. We value administrative skills and a willingness to learn.

Q: Are there opportunities for advancement?
A: Yes, FIVE RIVERZ IMMIGRATION CONSULTATION LTD. supports career growth, and there are opportunities for advancement into higher administrative or specialist roles.

Q: What are the typical working hours?
A: The standard working hours are Monday to Friday, 9 AM to 5 PM, with potential flexibility depending on the office’s needs.

Conclusion

The Office Assistant role at FIVE RIVERZ IMMIGRATION CONSULTATION LTD. is a fantastic opportunity for someone looking to contribute to a dynamic and professional work environment. With a strong focus on organization, customer service, and administrative support, this position offers a chance to develop your skills and grow within the company. If you are motivated, detail-oriented, and eager to be a part of our team, we encourage you to apply today.