Job Overview
ULALA Technologies Ltd., a dynamic and innovative tech company based in Canada, is looking for a highly organized and proactive Administrative Services Coordinator to support the day-to-day operations of our growing business. The successful candidate will be responsible for providing administrative support, coordinating office activities, managing internal and external communications, and ensuring the smooth operation of office functions. This is an exciting opportunity for a detail-oriented professional to contribute to a fast-paced technology-driven environment.
Job Details:
- Company: ULALA Technologies Ltd.
- Job Position: Administrative Services
- Salary: $49 hourly
- Job Type: Full Time
- Location: Burnaby, BC
- Vacancies: 3
- Country: Canada
Languages
- English
Education
- College/CEGEP
Experience
- 5 years or more
Job Responsibilities
- Manage daily office operations, including maintaining office supplies and coordinating office maintenance and repairs.
- Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate team members.
- Schedule and coordinate meetings, appointments, and events for staff and executives.
- Assist with the preparation of reports, presentations, and documents as needed.
- Maintain company records, databases, and filing systems, ensuring confidentiality and accuracy.
- Process invoices, manage expense reports, and assist with basic bookkeeping tasks.
- Organize and manage travel arrangements, including flight bookings, accommodations, and itineraries.
- Coordinate onboarding for new employees, including arranging training sessions and preparing onboarding materials.
- Liaise with vendors, clients, and service providers to ensure efficient communication and service delivery.
- Support the HR department with administrative tasks such as maintaining employee records and assisting with payroll processing.
Qualifications/Skills
- Strong organizational and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Ability to work independently and as part of a team, showing initiative and problem-solving capabilities.
- Attention to detail and a high level of accuracy in all work.
- Professional demeanor with strong interpersonal skills.
- Knowledge of basic bookkeeping and financial principles is an asset.
Education and Experience Requirements
- A diploma or degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in an administrative or office management role.
- Experience in a technology or fast-paced startup environment is preferred but not required.
Working Environment
- The position is office-based, typically from 9 AM to 5 PM, Monday to Friday, with occasional flexibility required depending on business needs.
- The working environment is modern, collaborative, and tech-focused, offering a great opportunity to work with a creative and motivated team.
- The role requires interaction with a diverse range of professionals, both internally and externally.
Benefits
- Competitive salary with opportunities for performance bonuses.
- Comprehensive health, dental, and vision insurance after the probationary period.
- Paid vacation, sick leave, and personal days.
- Opportunities for professional development and career advancement within the company.
- A vibrant and inclusive company culture with regular team-building activities.
Salary
- The salary range for this position is CAD $49 per hour, depending on experience and qualifications.
How to Apply
To apply for the Administrative Services Coordinator position at ULALA Technologies Ltd., please submit your resume and a cover letter to hr@ulala.ca Please include “Administrative Services Application” in the subject line. We appreciate your interest and look forward to reviewing your application!
By email
hr@ulala.ca
FAQs
1. Do I need experience in the tech industry?
Experience in the tech industry is preferred but not mandatory. We are open to candidates with strong administrative skills from any industry.
2. Is this position office-based or remote?
This position is office-based, but there may be opportunities for occasional remote work depending on company policies.
3. What opportunities for advancement are available?
ULALA Technologies Ltd. offers growth opportunities in administrative roles, as well as pathways to other areas of the company, such as HR, operations, and project management.
4. What is the company’s culture like?
We foster a collaborative and inclusive environment where creativity and innovation are encouraged. Team-building activities and professional development are integral to our culture.
Conclusion
The Administrative Services Coordinator position at ULALA Technologies Ltd. is a fantastic opportunity for a motivated and detail-oriented individual looking to make an impact in a rapidly growing tech company. If you have strong organizational skills, a proactive approach, and a passion for providing excellent administrative support, we encourage you to apply today!
